Legal Administrative Assistant
G & G Law, LLC is hiring a Legal Administrative Assistant to spearhead client communication and keep the trains running in our small business law firm. It’s a dynamic and flexible position, and the hiree will have the opportunity to shape the role and contribute to the character and processes of the firm. If you like marketing, sales, project management, or another aspect of the job, you can develop the role towards that emphasis. This is the perfect position for applicants looking for a dynamic position in a growing and innovative law firm. Our office is located at 4619 N. Ravenswood Ave, on the north side of Chicago.
About G & G Law
G & G Law is a 21st century law firm with a mission to make quality legal services accessible to small businesses. Our legal services include client contracts, business formation, employment law, trademarks and intellectual property, outside general counsel, and the purchase and sale of businesses. We strive to provide smart, effective solutions by listening to our clients and thinking outside the box of traditional law firms. Find out more here: www.gglawoffices.com.
We deeply value having happy lawyers and staff. To us, this benefits both our team and our clients. While we endeavor to provide the same quality of work as big law firms, we recognize that our team members do and should have rich and fulfilling lives outside the firm. We don’t expect our team to work more than a regular, 9-5 schedule. Applicants must be able to work from our Chicago office.
The position is full-time, 35 hours per week. There will be opportunities for professional growth, with employee input. As our firm grows, we want our people to lean into roles that they find fulfilling.
Responsibilities:
The Legal Administrative Assistant is the first (and often most frequent) point of contact our clients have with us, so it involves frequent communication with clients and potential clients. It’s involved in most anything that doesn’t require a legal degree.
Specifically, the position will:
- Set the tone of our client relationships.
- Take ownership of legal project and workflow management.
- Manage, maintain, and innovate our CRM and practice management software.
- Create and run weekly and quarterly reports on firm metrics.
- Communicate with potential clients.
- Maintain complete and organized firm and client records.
- Manage our contractors (bookkeeper, benefits advisor, SEO strategist, etc.).
- Oversee our billing processes (drafting and sending engagement letters, reviewing and sending invoices, etc.).
- Assist attorneys with client matters as needed.
- Manage the office (pay bills, communicate with the landlord, keep supplies stocked, etc.).
- Develop and execute quarterly marketing plans and content strategy.
- Review and share marketing materials.
- Create educational materials for newsletters and the website.
- Maintain and expand our professional referral network.
- Perform other duties as needed.
Requirements*:
-Detail-oriented and organized, with the ability to track or recall specific client and project information.
-Professional and friendly client-facing demeanor.
-Ability to prioritize and efficiently manage several different projects.
-Ability to quickly learn software and technology (such as practice management tools like Clio and CRMs like Insightly).
-Excellent writing skills (bonus points for a deep-set hatred of legalese).
-Problem solver.
-Effective leadership and management skills.
-Collaborative team worker.
-Ability to adapt to a role with numerous and shifting responsibilities.
-Bachelor’s degree or beneficial work experience.
We believe in constant growth and improvement (one of our firm’s values is “Keep Growing”), and expect and encourage the same in everyone on the team.
Salary range is $45,000-$55,000, commensurate with experience. We offer health, dental, and vision insurance plans.
To apply, please email cover letter, resume, and writing sample (blog post, research summary, or any other sample that you feel expresses your style) to hiring@gglawoffices.com. Include subject line “Legal Administrative Assistant Application” or application will not be considered. Please, no phone calls.
*Keep in mind, studies show that women typically only apply for a job where they meet 100% of the prerequisites, while men will typically apply if they only meet 60%. Similarly, we recognize that hiring with inflexible requirements can reproduce racist, classist, and ableist structures baked into conventional practices. We encourage all excellent applicants to apply.
G & G Law, LLC is proud to be an equal opportunity employer. We are committed to building a team that empowers each individual and represents a variety of backgrounds, cultures, perspectives, and skills. If you need assistance or an accommodation due to a disability or other circumstance, please contact us at hiring@gglawoffices.com
